Frosh Orientation for 2019-20

Preparing for Frosh Orientation: August 9–10

Frosh Orientation is a two-day event on Friday and Saturday, August 9 and 10, and it is mandatory for all ninth graders. Please note the instructions and guidelines for current financial status, attire and fees needed before your student arrives for the first day of Frosh Orientation.

Please take a moment to read this welcome message from Student Body President Matthew Winslow ’20.

In early June, you should have received an email from Magnus providing instructions on how to complete student forms online (see below). Submitting forms via Magnus is required for all families, and timely submission of all forms is vital to the enrollment process. You will receive weekly reminders from Mangus if there are outstanding items in your account. The following forms should be submitted via Magnus:

  • Vital Health Record (health history)
  • Emergency Contact Information
  • Preparticipation Physical Exam (PPE) & other Athletic Participation forms
  • Immunization Form
  • Consent to Treat
  • Sacred Heart Cathedral Acknowledgment Forms

And, if applicable:

  • Asthma Action Plan Form
  • Food Allergy Action Plan Form
  • Diabetes Action Plan Form
  • Seizure Action Plan Form

The Magnus system will be used during the school year as well for the following:

  • Field trip permission forms

If you have issues logging into Magnus, please contact Dean Mario Sazo. All 9th grade parents will receive their Powerschool and Schoology logins the first week of school, and the communication will include instructions on how to access Magnus through Powerschool.

In order to participate in Orientation, all students must have financial clearance which is granted to students whose registration fee and July tuition have been paid in full (due May 17). Please contact Tuition Receivable Accountant Michelle Ong if you have questions.

Click here to view the course specific fees due on the Friday of Orientation. These fees are due only if a student is enrolled in the course(s) listed and may be in addition to textbooks found on our MBS Online Bookstore. You may use this Resource Fee Payment Link to pay by credit card through July 31, and pay by check or cash for these fees during the Frosh Orientation. NOTE: all ninth graders pay a $12.00 for for ActivelyLearn, their digital short story reader.

If your student is enrolled in an AP course, please use this AP Fee Payment Link to pay for an AP exam(s) using a credit card. After July 31, you may pay for AP fees with a check or cash at Orientation. Please write a separate checks if a student also has resource fees for a specific course(s).

Frosh Orientation

Friday, August 9
Frosh Orientation

All ninth graders are to report to the Pavilion in the Student Life Center on Friday, August 9 at 11:45 am. The day will conclude at 9 pm. Dinner will be provided. The purpose of this day is to complete the Frosh Orientation process and to introduce ninth graders to the many people, programs and resources that facilitate their SHC experience. This is officially the first day of school for ninth graders, and Friday's events are for students only. There is no need to bring computers or books, but do bring a water bottle and come in modified SHC attire (see below.)

Pictures for Student Body Card and Yearbook Dress Guidelines
Pictures for the Student Body Card and the Yearbook will be taken on August 9. Students who are out of dress code will not have their picture taken. All students should wear their SHC polo shirt for the photo. Hair should be neatly groomed. Boys are to be clean-shaven. Students may wear jeans due to the activities that occur later that evening. Please complete and return this form at orientation with payment if you would like to order photos from Prestige Portraits. You may also purchase photos from Prestige Portraits in late September.

Saturday, August 10
Frosh Orientation, New Parent Orientation, Mass & BBQ
All ninth graders are to report to the De Paul Campus (1100 Ellis Street) at 9 am. The New Parent Orientation will begin at 9 am in the Student Life Center Pavilion (1055 Ellis Street). This orientation will offer parents and guardians an opportunity to hear from the Administrative Team about this year’s theme, curriculum, general policies, and the many ways they can be involved at SHC. After opening remarks, parents will rotate for presentations about academics, Dean’s policies and procedures, Athletics, Performing Arts, Community Life and the Office of Advancement. Our intention is to leave families feeling well-prepared for the beginning of the 2019-20 school year. Parents and guardians are warmly invited to join their child for Mass at 11 am in the Pavilion. Immediately following the Mass there will be a family BBQ on the La Salle Campus. You may park in the Cathedral parking lot if space is available. The day will conclude at 2 pm.

Preparing for the First Day of Class: August 14

Information from the Director of Studies
Class Schedule
A class schedule for the 2019–20 academic year is included in the July 9 summer mailing. Please understand that this is a tentative schedule; you will receive your final class schedule at Orientation on August 9. Review your schedule carefully to make sure that it contains six academic classes each semester.

Requesting a Schedule Change
Before requesting a schedule change, please know that we do NOT honor schedule changes based on teacher preferences. Such requests will invariably be denied. Appeals regarding admission to honors and AP classes will not be considered because the process was completed in the spring semester; all limited enrollment courses are now full. As those prerequisites noted, students who may have initially qualified for limited enrollment courses may no longer be qualified if their second semester grades did not meet the requirements. Please be aware that schedule changes will be extremely difficult to accommodate once the school year begins; therefore, it is to your advantage to request changes as soon as you receive your schedule. Some courses were cancelled due to insufficient enrollment. Students who requested alternates were placed in those courses; otherwise, students were placed in courses similar to their original request.

Your request for a schedule change must be submitted via email to Director of Studies Kate McFadden. Class changes will be made after August 5, and they will be considered in the order in which they are received. In order for us to consider your schedule change, you must state what change you are requesting and why. Please include contact information (i.e., email address, phone numbers) in case further information is needed.

Purchasing Textbooks
Students may purchase their books online through MBS Direct beginning July 8. Please click here to purchase books and here to see if there are any Resource Fees associated with your classes. Be sure to order your books by August 1 to ensure their arrival in time for the first day of school. MBS provides free shipping July 22-28. No books will be sold on the day you report to school. However, the SHC Prep Shop will be open for the purchase of SHC school supplies and SHC apparel (no SHC polos are sold in the Prep Shop).

How to Purchase SHC Polo Shirts and Mass Day Attire
All students may purchase long- or short-sleeved SHC polo shirts and Mass Day Attire from Lands’ End. Families may also purchase from the Pre-Order items here. For students who earn a block or are on a team, the SHC Block Club Sweater or SHC Game Day Jacket may be worn on Mass days; other SHC school-issued jacket may also be worn on Mass days. Please thoroughly review the SHC Dress Code and allow two to three weeks for Lands’ End to process orders to ensure students are in proper dress at Orientation.

Purchasing SHC School Skirt (Optional)
School skirts can be purchased at Dennis Uniforms online through Dennis Uniforms or at their store (590 10th Street in San Francisco).

Device Policies & School Supplies
Teachers will provide a syllabus on the first day of each class and will notify students of any supplies needed. For more information on our device policies, please find our BYOD minimum system specifications on the SHC website Academics>Educational Technology.

Schedule for the First Week of School (Daily Bell Schedule)

Wednesday, August 14
7:55 am start for all students
First Day of Instruction, All Classes Meet (Full Rotation)
2:30 pm Dismissal
Blocks 7, 8, 9 will not meet until Friday of this week and Monday of next week

Thursday, August 15 
7:55 am start for Block 1
Mass 1,2,3 Schedule
2:30 pm Dismissal

Friday, August 16 
7:55 am start for Block 8
9:30 start for Block 4
Gold 8,4,5,6  Schedule
2:30 pm Dismissal

Athletic Participation Requirements

Student-athletes must fulfill the form requirements before participating in athletic tryouts, preseason conditioning/weightlifting sessions, etc. The SHC Pre-Participation Physical Exam (PPE) Form completed in Magnus, and forms completed by a physician (MD or DO) will be accepted and must be completed online. Please contact Head Athletic Trainer Oscar Melero if you have any questions regarding the PPE or Athletic Participation forms.


Cross Country
10th-12th Grade: Monday, 8/12, Kezar, 3:30 pm
9th Grade: Wednesday, 8/14, Kezar, 3:30 pm

Varsity: Friday, 8/9, Practice Field, 3-6 pm
9th Grade: Wednesday, 8/14, Practice Field, 3-6 pm

Girls Golf
10th-12th Grades: Monday, 8/12, Presidio, 3 pm
Frosh: Monday, 8/19, Presidio, 3 pm

Girls Tennis
10th-12th Grades: Monday, 8/12, SFSU tennis courts, 3:30 pm
All grade levels: Wednesday, 8/14, SFSU tennis courts, 3:30 pm

Girls Volleyball
Varsity (10th-12th graders): Monday, 8/12, SHC Pavilion/Gym, 12-2:30 pm and 5:30-8pm
JV and Frosh: Monday, 8/19, SHC Pavilion, 5-7:30 pm

Important Phone Numbers & Extensions

  • SHC 415.775.6626
  • Main Office Press 0
  • Attendance Press 1 or ext. 760
  • Finance and Facilities (including Tuition) Office Press 2
  • Advancement Office Press 3
  • Alumni Office Press 4
  • Office of Communications Press 5
  • Admissions Office Press 6
  • Registrar (student records/transcripts) Press 7 or ext. 868
  • Tuition Office ext. 567

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