Payroll Administrator

Accounting / Finance

Position Summary

Sacred Heart Cathedral Preparatory (SHC) is a Lasallian Vincentian Catholic, co-educational college preparatory secondary school located in the heart of San Francisco, California. We provide academically rigorous, vibrant learning grounded in social justice and emerging / 21st century pedagogy.  Our entire community is committed to cultivating each student’s unique talents and passions, providing myriad opportunities for students to discern and realize their individual intellectual, artistic, athletic, social, and spiritual potential.  SHC is a San Francisco Archdiocesan High School that is cosponsored by the De La Salle Christian Brothers of the District of San Francisco and the Daughters of Charity of St. Vincent de Paul of the Province of the West.

This position is full time regular.

Duties and Responsibilities

  • Administers payroll process, establishes payroll policies procedures, and compliance guidance;
  • Processes personal change forms based on information supplied by Human Resources;
  • Ensures that electronic timecard in established for new hires;
  • Verifies that all hours that impacts pay and attendance records such as regular hours, overtime, vacation, sick, and leaves of absences have been accurately input to the time and attendance (T&A) system. Ensures all hours in a pay period have been accounted for accurately, coordinates with supervisors as needed to prevent over or under payment;
  • Prepares a variety of reports for supervisors to aid in the tracking of attendance and verification of pay. Assists in the resolution of pay discrepancies. Process manual checks when needed (e.g. terminations or other adjustments);
  • Distributes semimonthly payroll checks, annual W-2 forms;
  • Maintains and updates compensation budget;
  • Ensures compliance with all payroll laws and prepare payroll-related reports. Stays current on all federal and state payroll laws and pertinent IRS regulations;
  • Monthly reconciles payroll registers compensation budget and to general ledger;
  • Monthly reconciles benefits to the general ledger;
  • Prepares journal entries related to payroll and benefits;
  • Maintains accurate and complete payroll files for each employee;
  • Prepares special accounting reports as required for appropriate agencies, including third party reports;
  • Consolidates and reconciles data for financial audit;
  • Performs other duties as required;
  • Assists with special projects as assigned;
  • The statements herein describe the general nature and level of work being performed by employee assigned to this position and should not be construed as an exhaustive list of all responsibilities, duties, and, skills required of personnel so assigned.

Supervisory Responsibilities


Qualifications and Skills

  • Knowledge of time and attendance policies, processes and procedures;
  • Understanding of federal, state, and local tax and wage laws;
  • Ability to identify and resolve problems or situations requiring the understanding of payroll principles and the exercise of good judgment;
  • Knowledge of laws, rules, and regulations pertaining to payroll;
  • Excellent customer service skills;
  • Ability to communicate clearly and effectively, both verbally and in writing;
  • Attention to detail; high level of accuracy and confidentiality with Proactive and resourceful problem-solving abilities;
  • Ability to create and maintain computer spreadsheets;
  • Ability to communicate clearly and effectively, both verbally and in writing;
  • Ability to research, analyze and summarize data.

Certifications and/or Licensure

CPP certification preferred.

Education and Experience

Education or Training Equivalent To: Bachelor’s Degree in Accounting or Finance or closely related field.  Three years of relevant experience in Time and Attendance Operations.
Experience in writing accounting policies and procedures. Proficiency in MS Excel, specifically V-look-ups, Macros and working with multiple spreadsheets.

To perform this job successfully, an individual should have knowledge of Microsoft software applications, Google/Gmail and internet usage, and; database management preferred

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential job functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers to handle or feel as well as talk and hear. The employee is frequently required to reach with hands and arms. The employee is required to stand and walk. The employee may lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.


Based on education and experience

To Apply

To apply, please send a cover letter and resume to Human Resources, at

SHC/Human Resources
1055 Ellis Street
San Francisco, CA 94109

Additional Info

The Archdiocese of San Francisco will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation. The Archdiocese of San Francisco will consider for employment qualified applicants with criminal histories.

Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.